If you are shipping materials to the Ritz-Carlton, Grand Cayman, please follow the instructions below to help ensure timely and hassle free shipping. DHL and Fed-Ex Cayman offices are familiar with procedures.
1. Allow enough time for shipping
All materials should be shipped to arrive no later than Monday November 25, 2019 to allow time for customs clearance. Do not ship for arrival at the Ritz-Carlton more than 14 days in advance of the event.
2. Label boxes correctly
Label ALL boxes and packages with company name, your complete shipper address, phone number and contact person. Number ALL boxes i.e. 1 of 7, 2 of 7, 3 of 7, etc. and address all to:
Attn: IMAC / Business Center
Your Company & Contact Name & Location: [Booth# or Attn: IMAC for Media tables or Attn: IMAC for Breakfast/Lunch or other as appropriate and by prior contract.]
1066 West Bay Road, Grand Cayman KY1-1209,
Direct phone to Business Center: 345-815-6028.
Note: It is your responsibility to ensure that all booths, banners etc are collected promptly from the exhibit areas and breakfast/luncheon tent when the Forum closes so please make appropriate arrangements with the Business Center.
3. Attach an invoice and Duty Waiver Letter for customs
Contact a customs broker to handle duty charges and clearance procedures when sending any items that have a declared value. Please remember there will be only deliveries during week days (Monday – Friday), please arrange with your customs broker.
Attach and enclose in each box a commercial invoice that itemises all items, exact quantities of each item and the declared value. Handwritten or cash register receipts are not acceptable by customs. It must be an invoice on company letterhead of either the supplier or group.
In order to ensure that the Cayman Islands Government does not charge duty on your booth, promotional items or giveaways, please attach a copy of the Duty Waiver Letter from the Cayman Islands Government to the Insurance Managers Association of Cayman (available from email@example.com) on each box declaring that these items are permitted to be imported duty free.
Please contact firstname.lastname@example.org or email@example.com and 345-949-4622 to confirm your shipment and have tracking numbers ready.